After 23 back-to-back Zoom calls with different AI note-taking apps running, I finally found one that actually captures everything important without flooding my inbox with useless AI-generated fluff. Whether you're tired of missing key details or just want to stop typing during meetings, I'll show you which app consistently nails it (and which popular ones completely fail my real-world tests).
Meetings are packed with ideas, decisions, and action points, but keeping track of it all can be frustrating. I'm busy participating, and by the end, your notes might be incomplete or scattered. If this sounds familiar, it’s time to look at AI note-taking apps.
These apps automatically transcribe and summarize discussions, letting you stay engaged without stressing over notes. The best AI note-taking app for meetings can help streamline your workflow, whether you're on a Zoom call or sitting in a business meeting.
But with so many options, which AI tool is best for making notes in meetings while delivering accurate and organized notes? Let’s break down the top options and help you find the perfect app for your needs.
Key takeaways
- AI note-taking apps can streamline meetings by automatically transcribing conversations and summarizing key points, saving you time and effort.
- Free AI tools like Google Meet’s transcription and Otter.ai’s basic plan are great for simple tasks, but premium tools offer more advanced features like integrations and real-time action item tracking.
- The right AI tool can improve your productivity by offering features such as keyword recognition, action item tracking, and automatic summarization, which are essential for busy professionals.
- When selecting an AI tool, think about how well it integrates with the platforms you already use, such as Zoom or Microsoft Teams, to avoid extra manual steps.
- Always explore available demos, free trials, and user reviews to get a firsthand experience before committing to a paid plan. This ensures you find the tool that best fits your needs.
Best AI note-taking apps for meetings
Now that you know what to look for, let's get started with our picks for top AI note-taking apps that can take your meeting game to the next level:
1. Otter.ai [winner]
Otter.ai is a powerhouse in the world of AI note-taking. This app does it all – real-time transcription, collaborative note-sharing, and seamless integration with tools like Zoom and Microsoft Teams. What sets Otter apart is its versatility. It’s not just a transcription tool, it’s a collaboration hub. Share notes instantly, edit them as needed, and collaborate with your team on the go. The best part? Otter’s AI improves over time, getting smarter and more accurate with every meeting.
Key Features
- Real-time transcription: Otter transcribes audio as it happens, making sure you don't miss a single word.
- Speaker identification: Automatically tags who said what, making it easier to follow conversations.
- Zoom integration: Syncs with Zoom to capture meeting notes directly, eliminating the need for manual note-taking.
- Searchable notes: After the meeting, you can search through your notes to find key points or specific topics.
- Custom vocabulary: Upload specialized terms or jargon so Otter can recognize them during meetings.
- Collaborative features: Share notes with others, edit together, and highlight key moments for easy reference.
- Live captions: Offers captions during meetings for accessibility.
What i liked

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- Accurate transcriptions with speaker identification.
- Easy to use with an intuitive interface.
- Offers a free plan that’s perfect for individual use.
- Great integrations, particularly with Zoom and Google Meet.
What i didnt like
- Free plan has limited transcription minutes.
- Doesn’t always handle heavy accents or background noise well.
Pricing
- Free plan with 600 minutes of transcription per month.
- Pro plan at $8.33/month, offering unlimited transcription and additional features.
2. Nyota
Nyota stands out for its unique blend of AI-powered transcription and sentiment analysis. It’s designed to do more than just transcribe meetings. It helps you understand the tone of the conversation, giving you insights into the mood of the meeting. Ideal for business professionals, Nyota integrates smoothly with popular platforms like Zoom and Slack, making it a must-have tool for team collaboration and productivity.
Key Features
- Real-time transcription: Captures speech and converts it into text instantly.
- Sentiment analysis: Analyzes the tone of the meeting, helping you gauge overall mood.
- Action item tracking: Automatically identifies and highlights tasks that need follow-up.
- Zoom and Slack integration: Seamlessly syncs with your existing tools for easier collaboration.
- Speaker identification: Differentiates between speakers, making meeting notes clearer.
What i liked
- Unique sentiment analysis adds context to your meeting notes.
- Great integrations with Zoom and Slack.
- Tracks and organizes action items automatically.
What i didnt like
- Custom pricing may be a drawback for small businesses.
- The interface can be overwhelming for new users.
Pricing
- Custom pricing based on company needs.
3. Fireflies.ai
Fireflies.ai is a smart assistant that’s perfect for any busy professional. Whether you're in a business meeting, a conference call, or a team brainstorming session, Fireflies.ai automatically joins your meetings, transcribes everything, and creates searchable notes. What’s impressive is its ability to organize and track action items, and it’s built to integrate easily with tools like Zoom, Microsoft Teams, and Google Meet.
Key Features
- Automated transcription: Fireflies joins meetings and records audio automatically.
- Searchable notes: Find key points and action items quickly with robust search functionality.
- AI-powered highlights: Highlights important moments, making it easier to skim through long meetings.
- Integration with popular tools: Works with Zoom, Microsoft Teams, Google Meet, and more.
- Action item tracking: Automatically tracks tasks and follow-ups from meeting discussions.
- Customizable notifications: Set reminders and follow-up notifications for specific tasks.
What i liked
- Easy-to-use with solid integrations.
- AI-driven meeting summaries save time on note-taking.
- Tracks and organizes action items automatically.
What i didnt like
- Limited features in the free plan.
- Poor audio quality may cause inaccuracies in transcription.
Pricing
- Free plan with 800 minutes per month.
- Pro plan at $10/month for unlimited transcription, integrations, and more features.
4. Sonix
Sonix is a powerful transcription tool known for its speed and accuracy. It’s perfect for those looking for both high-quality transcription and ease of use. Sonix provides real-time meeting notes, and you can edit, organize, and share them with your team on the fly. Its ability to handle multiple languages and accents makes it a top choice for global teams. Sonix is designed for professionals who need a reliable, accurate AI assistant to handle meeting notes.
Key Features
- Real-time transcription: Instantly transcribes audio during meetings.
- Multi-language support: Handles various languages, making it ideal for international teams.
- Audio editing tools: Offers simple editing features to fine-tune transcriptions.
- Integration with cloud storage: Syncs directly with Dropbox, Google Drive, and more for easy access.
- Time-stamped transcription: Allows easy navigation to specific points in the meeting.
- Collaboration tools: Share and edit transcripts with teammates for better collaboration.
What i liked
- Fast and highly accurate transcriptions.
- Excellent support for multiple languages.
- User-friendly interface with strong collaboration features.
What i didnt like
- Pricing can be a bit steep for small businesses.
- No free plan, although there’s a free trial available.
Pricing
- Starts at $10/month for the Starter plan, with additional features available in higher plans.
5. Trint
Trint is an AI-powered transcription service that combines speed and accuracy with robust editing and collaboration features. It’s designed for professionals who need high-quality meeting notes that are both accurate and easy to refine. Trint not only transcribes but also allows you to search, highlight, and share notes directly from its platform. Trint ensures you won’t miss a thing while keeping your notes organized and accessible.
Key Features
- Automated transcription: Converts spoken content into text in real-time.
- Advanced editing tools: Easily edit and refine transcriptions within the platform.
- Search and highlight features: Quickly locate important moments in the meeting.
- Integration with cloud services: Syncs with platforms like Dropbox, Google Drive, and more for easy access.
- Customizable vocabulary: Add industry-specific terms to improve accuracy.
- Multi-user collaboration: Share transcripts and work collaboratively with your team in real time.
What i liked
- High accuracy, especially with clearer audio.
- Advanced editing tools for a more polished end product.
- Strong collaboration features, ideal for team-based projects.
What i didnt like
- Can be pricey for casual users.
- Some users report the transcription can struggle with accents or background noise.
Pricing
- Starts at $48/month with more features available in the higher-tier plans.
Take the time to explore different options, What i didnt likeider how they fit into your workflow, and choose an app that will help you streamline your meetings, rather than complicate them.
Free vs. Premium AI Note-Taking Tools
AI note-taking tools come in both free and premium versions, catering to different needs. Free tools like Google Meet’s transcription service and Otter.ai’s free plan are great for simple transcriptions, but they may lack advanced features like custom integrations, advanced search, or team collaboration. Premium tools, such as Fireflies.ai or Trint, offer a lot more functionality, making them ideal for professionals who need more than just basic meeting notes. Let’s explore the differences and help you decide which one fits your needs.
Free Tools
Free tools are perfect for personal use or small meetings. For example, Google Meet’s transcription service automatically generates captions for meetings, but it lacks the ability to edit or highlight key points. Otter.ai’s free plan gives 600 minutes of transcription each month, but you won’t have access to premium features like unlimited minutes or advanced integrations with other apps.
Premium Tools
Premium tools offer more features for businesses or teams. Fireflies.ai, for instance, integrates seamlessly with platforms like Zoom and Microsoft Teams, and it tracks action items, making it ideal for collaborative environments. Trint offers powerful editing tools and multi-user collaboration, allowing you to refine transcriptions and share notes easily with your team. Premium tools also tend to offer better accuracy and support, particularly in noisy or complex meetings.
Why use AI for note-taking in meetings?
AI note taking tools offer a smarter, faster, and more accurate way to capture what matters during your meetings. Here are some of the reasons you should use them:
- Efficiency and time-saving
AI-powered note-taking apps can save you a ton of time. Instead of scrambling to write everything down during a meeting, they automatically capture conversations and turn them into detailed summaries. Instead of getting distracted by your notebook or screen, you can focus on the discussion and know that everything is being recorded accurately.
For instance, if you're leading a strategy meeting or contributing in a brainstorming session, AI tools help you stay engaged while also ensuring you won’t miss any key points. The app does all the heavy lifting, and you get organized notes without the hassle.
- Improved accuracy
How often do you find yourself looking back at your notes, wondering what exactly you meant by that scribbled sentence? One of the biggest perks of using AI for note-taking is its accuracy. These apps transcribe every word from a meeting, reducing the risk of miscommunication or overlooked details.
As an educators, this means no more worrying about missing important teaching moments or misinterpreting key points. You can rest easy knowing the app is capturing everything exactly as it’s said, from lectures to group discussions.
- Organization and easy access
We’ve all been there, drowning in a sea of notes, searching for that one important action item or decision that got lost in the mess. AI makes this process a breeze. With automatic summarization and categorization, you can find the most important points in seconds without scrolling through pages of notes.
For students, this is particularly useful. You can have all your lecture notes, study group discussions, and even exam prep automatically organized in one place. No more wasting time flipping through papers or looking for files. Everything’s organized and easily accessible when you need it most.
- Collaboration made effortless
Another huge benefit is how AI note-taking apps help with collaboration. Instead of relying on one person to take notes and share them afterward, these tools allow everyone to have access to the meeting’s key points right away.
For business teams, this means better communication and faster follow-ups. Everyone has access to the same notes, which helps prevent confusion or missed details. For students and educators, it means group projects, study sessions, or even collaborative research are much smoother since everyone can easily share and refer to the same information.
- Versatile across different settings
Whether you’re in a business meeting, a Zoom call, or an academic setting, AI note-taking apps adjust to your needs. They’re flexible enough to capture everything from informal brainstorming sessions to more structured discussions, making them ideal for any situation.
In the end, AI note-taking tools are a productivity boost. They save you time, keep your notes accurate and organized, and improve collaboration. And with the best AI note-taking app for meetings, you can stay ahead of the game, no matter what type of meeting you’re in.
Key features to look for in AI note-taking apps
When you’re looking for the best AI note-taking app for meetings, it’s essential to know which features can make a real difference. So, before we get into our list of AI note taking apps, here's what you should look for:
- Real-Time Transcription and Summaries: The ability to transcribe conversations in real-time ensures nothing gets missed. In addition to transcriptions, a good AI note-taking app will provide instant summaries of key points. This means you can focus on the discussion while the app captures all the details for you.
- Platform Compatibility: Compatibility with popular platforms like Zoom, Microsoft Teams, and Google Meet is crucial. An AI note-taking app should integrate smoothly with these popular tools, without extra setup.
- Smart formating: The best AI note-taking apps automatically highlight action items, key points, and decisions. Key tasks, follow-ups, and important moments are flagged, making it easier to stay on track and organized, especially in business meetings where follow-through is key.
- Searchable Notes: Searching for specific details in your meeting notes shouldn’t be a hassle. AI note-taking apps with a searchable feature allow you to find keywords, action items, and decisions in seconds. This makes referencing past meetings and accessing important info much quicker.
- Integration with Other Tools: A good AI note-taking app should integrate with other productivity tools you use, such as task managers, calendars, and document editors. This integration ensures a smooth workflow, allowing you to manage tasks, set reminders, and access documents directly from your notes.
Can ChatGPT Take Notes During a Meeting?
ChatGPT is an impressive tool for generating text and answering questions, but it's not optimized for live note-taking during meetings. It doesn’t have built-in capabilities to transcribe spoken words or listen in real-time. You can use it for summarizing existing text or assisting with brainstorming ideas, but it requires manual input. You would need to paste meeting transcripts or key points before it can be helpful.
But don’t worry, there are plenty of other AI tools that specialize in just that. Platforms like Otter.ai and Fireflies.ai are built for live transcription, offering accurate, real-time notes and summaries of your meetings. These tools also provide features such as action item tracking, integrations with conferencing platforms like Zoom, and the ability to edit or share the notes after the meeting.
So, if you're looking for live transcription and streamlined note-taking, these AI tools will be a better fit than ChatGPT.
How to Choose the Right AI Tool for Your Needs
With so many AI note-taking apps available, picking the right one can feel overwhelming. To make the right choice, you need to think about your specific needs and how different tools align with them. Here are a few key points to help guide your decision:
- What i didnt likeider the Platform: Check if the tool integrates with the video conferencing platform you use most, like Zoom, Microsoft Teams, or Google Meet. This can make your life a lot easier.
- Real-Time Transcription: If live transcription is important to you, look for tools with this feature. Some apps also offer automatic summaries after the meeting.
- Customization: Think about the level of customization you need, whether it’s the ability to add custom vocabulary or adjust how notes are formatted and shared.
- Collaboration Features: If you're working with a team, look for apps that allow collaboration, like sharing, editing, or tagging action items in the notes.
- Pricing: Make sure the app fits your budget. Some tools have free versions with limited features, while others offer premium plans with more functionality.
As a final tip, many AI note-taking tools offer free trials or demos. Take advantage of these to get a feel for how the app works and whether it meets your needs. Reading reviews from other users can also give you valuable insights into how the tool performs in real-world scenarios.
Over to You
Choosing the right AI note-taking app can dramatically improve how you manage meetings and stay organized. The right tool can save you time and increase productivity. Keep in mind the specific features you need, the platforms you use, and your budget.
Don't hesitate to take advantage of free trials, request demos, or read user reviews to find the perfect match for your workflow. With the right AI assistant by your side, you'll be more efficient and focused in every meeting, ensuring that nothing gets missed.
FAQs about AI note-taking tools
1. What are AI note-taking tools?
AI note-taking tools are applications that utilize artificial intelligence to automatically transcribe, summarize, and organize information from meetings, lectures, or conversations. They aim to enhance productivity by reducing manual note-taking efforts.
2. How do AI note-taking tools work?
These tools use speech recognition and natural language processing algorithms to convert spoken words into text. They then analyze the content to generate summaries, highlight key points, and sometimes even suggest action items.
3. Are AI note-taking tools accurate?
While AI note-taking tools have improved significantly, their accuracy can vary based on factors like audio quality, accents, and background noise. It's advisable to review and edit the generated notes to ensure they meet your standards.
4. Can AI note-taking tools integrate with other applications?
Many AI note-taking tools offer integrations with platforms like Zoom, Microsoft Teams, Google Meet, and various cloud storage services. This allows for seamless recording, storage, and sharing of notes across different applications.
5. Are AI note-taking tools secure?
Reputable AI note-taking tools implement security measures such as encryption and comply with data protection regulations to safeguard your information. However, it's essential to review the privacy policies of each tool to understand how your data is handled.
6. Do AI note-taking tools support multiple languages?
Many AI note-taking tools support multiple languages, making them suitable for diverse teams and international meetings. However, the accuracy of transcription and summarization can vary depending on the language and the tool's capabilities.
7. Can AI note-taking tools generate action items?
Some AI note-taking tools can identify and highlight action items during meetings, helping teams stay organized and ensuring that tasks are tracked and completed.
8. Are there free AI note-taking tools available?
Yes, several AI note-taking tools offer free versions with basic features. For example, Otter.ai provides a free plan with limited transcription minutes per month. However, advanced features like unlimited transcription, integrations, and enhanced security are typically available in paid plans.